How it Works

With Casetrail, you don’t have to learn a complicated new application. We give you the tools to get started quickly so you spend less time worrying and more time being productive.

  • Create a Case
    You or a team member can create a case and manage its participants and details.
  • Get Invited
    Surgical team members are invited via text and/or email to surgical cases.
  • Get Notified
    Team members are alerted in real-time of any delays or other important case updates.


Casetrail is designed with healthcare professionals in mind. Our application was developed to be simple and seamless for your entire team.

Physician Offices & Surgery Centers
  • Streamline and simplify your surgery scheduling workflow
  • Get started immediately – up and running in minutes, not days or weeks
  • End those multiple calls, emails and texts to individual team members
  • Instant updates and automatic reminders to the entire surgical team
  • At-a-glance calendar view of cases and their real-time status at your finger tips
  • Know the on-time status of the surgical team members at all times
  • Build team accountability
Surgeons, CRNAs, Anesthesiologists
  • Save time with surgical team communication on your terms
  • At-a-glance calendar view of your cases and their real-time status at your finger tips
  • Know the on-time status of your surgical team members at all times
  • Last minute case needs and details are a snap with messaging and notifications
  • Build team accountability
Medical device representatives
  • Save time and increase productivity
  • Real-time updates of surgery start time
  • At-a-glance calendar view of cases and their real-time status at your finger tips
  • Know the on-time status of other team members at all times

Why Casetrail?

A simple, but powerful solution purpose-built for surgical teams. We understand there are other solutions out there but here’s why you should use Casetrail.

  • Plug and Play
    Get up-and-running in minutes, not days. No training required.
  • Time Saver
    Simplify your workflow and save time with real-time case updates.
  • Cloud-Based
    An easy-to-use application with no installation required.
  • Mobile Friendly
    Light, intuitive interface accessible on any device.
Case Management  
Real-time notifications
Get informed about important updates, time changes, and last minute case needs, instantly.
At-A-Glance Dashboard
Know the on-time status of all your surgical team members at-a-glance
Automated Reminders
Let Casetrail handle surgery time and date reminders. Prefer email? Text? Push Notifications? No problem.
Private Messaging
Send private messages to team members. You are in control of who can contact you and how.
Create and save contacts to invite to cases. Streamline your case invitations using "favorite" contacts.
Case Auto-Join
Eliminate the need to manually accept case invitations by adding contacts to your acceptance list.
Time Log
Choose from preset or create custom time logs for your cases
We've made it easy to get the help you need with in-application feature support.
Casetrail continues to save us time previously spent emailing, texting and calling each surgery team member with case details and updates.
Karen P.
Surgeon's Office Administrator
Dallas Bone and Joint (Dallas, TX)

Get it Free

Casetrail is available for Android and iOS and always accessible via our web application.